ICCA Privacy Policy

EFFECTIVE AS OF 25 MAY 2018

Thank you for visiting the ICCA (“ICCA”, “we”, “us” or “our”) website at http://www.arbitration-icca.org or the Young ICCA (“Young ICCA”) website at http://www.arbitration-icca.org/YoungICCA (the “Websites”). This privacy policy (this “Policy”), which applies to the Websites and information collected through the Websites, describes when and how we collect your information through the Websites, the purposes for which we collect it and how we use such information. You, as the user of the Websites, are referred to herein as “you.”
This Policy is incorporated into the Terms of Use (together, “Terms of Use”). By visiting the Websites, registering for and maintaining an active ICCA membership, registering for and maintaining an active Young ICCA membership or signing up for the ICCA e-newsletter, you agree to be bound by this Policy. If you do not agree with this Policy, you should discontinue use of the Websites, not register for (or cancel) your ICCA and/or Young ICCA membership, and unsubscribe from the ICCA e-newsletter.

If you register to attend an ICCA Congress, you will do so through a website set up by an organization (not part of ICCA or subject to this Privacy Policy) in conjunction with which ICCA is hosting that Congress (the “Hosting Organization”). The Hosting Organization will share some of your personal information with ICCA (see below). If you do not want that to happen, do not register for that Congress.

Any changes to this Policy will be effective upon notice to you of the changes. You hereby acknowledge and agree that your continued use of any of the Websites after notice has been provided of any changes constitutes your acceptance of such changes.

What information we collect about you:

When you register for an ICCA membership, ICCA collects and maintains the following personal information about you:
•    Full name;
•    Job title and employer;
•    Physical address;
•    Date of birth;
•    Nationality/nationalities;
•    Languages spoken;
•    Gender;
•    Telephone number; and
•    Email address

When you register for a Young ICCA membership, ICCA collects and maintains the following personal information about you:
•    Full name;
•    Employer
•    Year of birth;
•    Nationality/nationalities;
•    Gender;
•    City and country of residence;
•    Telephone number;
•    Email address; and
•    Your motivation for applying for membership and a description of your previous exposure to arbitration.

When you sign up for the ICCA e-newsletter or otherwise contact us through the Websites, we will collect certain personal information, including your email address, and your name.
When you register to attend an ICCA Congress, the Hosting Organization will provide ICCA with your email address in order for ICCA to be able to communicate with you by email about the Congress and provide you with information about ICCA-related news, products and events. The Hosting Organization will also provide ICCA (and ICCA will provide Kluwer Law International) with your name, affiliation and postal address to create the list of Congress delegates that is published as part of the Congress Book and to send you a hard copy of the record of Congress papers (the “Congress Book”) following the Congress.

If you do not wish for ICCA to collect, store or use your personal information, then do not register for an ICCA or a Young ICCA membership, sign up for the ICCA e-newsletter, or register for an ICCA Congress.

ICCA may automatically collect IP addresses and non-personal information about your visit to the Websites, including the page visited, time, source of the request, type of browser making the request, preceding page view, and other similar information.  ICCA presently does not utilize cookies, web beacons or other technologies to collect information about you.

How we use your information:

When you register for an ICCA membership we will use the information you provide in a number of ways, including to:
•    provide you with membership benefits (such as inclusion in an electronic membership directory on the ICCA website and inclusion in our annual hard-copy membership directory);
•    send periodic membership emails with ICCA-related news, including advance notice of ICCA-related products and services, as well as ICCA-sponsored events and activities;
•    send (via post) hard-copy ICCA newsletters which include advance notice of ICCA-related products and services as well as ICCA-sponsored events and activities; and
•    create a hard-copy membership directory, which will be sent to all members and a selection of arbitral institutes once per year.
You may request that we no longer contact you for ICCA membership purposes and that we not include your personal information in our online and/or hard copy membership directories. Please send such requests to membership@arbitration-icca.org.
When you register for a Young ICCA membership, we will use the information you provide in a number of ways, including to:
•    provide you with membership benefits (such as inclusion in a list of Young ICCA members accessible through the Young ICCA website and the opportunity to vote in elections for the Young ICCA co-chairs);
•    understand the regional spread of Young ICCA’s membership, in order to help us plan Young ICCA skills training workshops; and
•    send periodic membership emails with Young ICCA-related news, including advance notice of ICCA- and Young ICCA-related products and services, as well as ICCA- and Young ICCA-sponsored events and activities.

You may request that we no longer contact you for Young ICCA membership purposes and that we not include your personal information in the list of Young ICCA members accessible through the Young ICCA website. Please send such requests to membership@arbitration-icca.org.

When you sign up for the ICCA e-newsletter we will use the information you provide in a number of ways, including to send you periodic e-newsletters with ICCA-related news and advance notice of ICCA-related products and services, as well as ICCA-sponsored events and activities. You may unsubscribe from the ICCA e-newsletter at any time by clicking “unsubscribe” in the e-newsletter email.

If you register for an ICCA Congress, the Hosting Organization will send your name, affiliation, postal and email address to us. We will use that information to communicate with you by email about the Congress, and to include your name, affiliation and postal address in the list of Congress delegates that is published as part of the Congress Book, which information we will share with Kluwer Law International so that it can send you a copy of the Congress Book (if you are entitled to receive one). We will also use your email address to send you periodic e-newsletters with ICCA-related news, including advance notice of ICCA-related products and services, as well as ICCA-sponsored events and activities.

You may request that we not use the personal information that we obtain from a Hosting Organization for any of the foregoing purposes. Please send such requests to membership@arbitration-icca.org.

We use the non-personal information we collect to help to determine how visitors arrive at the Websites and what type of content is most popular.

How we disclose, store and use your information:

We use third parties to provide us with technical support, website hosting and website development services. In connection with providing these services, such third parties have access to your personal information. Some of these third parties may be located outside of the European Economic Area (“EEA”) or your jurisdiction.  In connection with your ICCA and Young ICCA membership or other ICCA-related activities, your personal information may be transferred to, and processed or stored in, locations outside of the EEA or your jurisdiction, including the United States. Please note that United States and other countries’ laws applicable to the storage and use of personal information may be less protective than the laws and regulations of the European Union or your own jurisdiction. By using the Websites, registering for ICCA membership, registering for Young ICCA membership or signing up for the ICCA e-newsletter, you expressly consent to the transfer to, and to the collection, storage and use of your personal information in, locations outside the EEA and your jurisdiction.

We do not sell, trade or otherwise transfer your personal information to third parties.
In the future, we may wish to provide your contact details to ICCA’s publisher, Kluwer Law International, for the purposes of marketing academic legal publications that may be of interest to you. If we decide to do this, we will inform you beforehand and you will be able to opt out if you wish.

We will retain the personal information you provide to us in connection with your ICCA membership and/or Young ICCA membership after the non-renewal or cancellation of such membership in order to contact you about membership renewal and ICCA-related news, products and events, and as needed to comply with any legal obligations, for a period of two years. We will remove your information from our servers at an earlier date if you so request. Please send such requests to membership@arbitration-icca.org.  We will retain non-personally identifiable information about you for demographic and marketing research and to assist in the promotion and development of international arbitration.

We will retain the personal information you provide us when you sign up for ICCA e-newsletters for the purpose of sending you e-newsletters unless and until you unsubscribe. If you unsubscribe from the ICCA e-newsletter (which you can do by clicking the “unsubscribe” button at the end of the e-newsletter email), we will remove your information from our servers as soon as is reasonably practicable.

If we receive your personal information from a Hosting Organization for an ICCA Congress, we will retain such information for a period of two years in order to:
•    Provide certain of your information (see above) to Kluwer Law International so that it can send you a copy of the Congress Book relating to that Congress (if you are entitled to one);
•    Include your information in the list of delegates in the Congress Book relating to that Congress; and
•    Send you e-newsletters.

We will remove your information from our servers at an earlier date if you so request. Please send such requests to membership@arbitration–icca.org. We will retain non-personally identifiable information about you for demographic and marketing research and to assist in the promotion and development of international arbitration.

Third-party websites:

To pay the ICCA membership fee, you will be directed to third-party websites such as PayPal. Our Websites and email communications may provide links to third-party sites, such as Twitter. If you link to a site not controlled by us, you should review its privacy and security policies and other terms and conditions, which will govern the use of that site. ICCA does not guarantee and is not responsible for the privacy or security of these sites, including the accuracy, completeness, or reliability of their information.

Please note that when you register to attend an ICCA Congress you will do so through the Hosting Organization’s website. Our Websites may include links to the Hosting Organization’s website to facilitate your Congress registration. As noted above, ICCA does not guarantee and is not responsible for the privacy or security of any such site, including the accuracy, completeness, or reliability of the information on it.

In addition to providing ICCA with certain of your personal information (see above), the Hosting Organization may also wish to provide your personal information to sponsors or other third parties. To determine whether that is the case, you should review the Hosting Organization’s website’s privacy and security policies and other terms and conditions, which will govern the use of that site and the Hosting Organization’s collection and use of your personal information.

How we protect your information:

We have established and maintain internal policies and procedures, in accordance with applicable laws, to protect your information in our possession from unauthorized use or disclosure. Although we take reasonable efforts to safeguard your personal information, no data transmission or storage system can be guaranteed to be 100% secure and, thus, we do not guarantee that these reasonable safeguards will prevent unauthorized access to or use of personal information transmitted via the internet, stored in our systems, or otherwise in our care.

Access to your information:

You have a right to request a copy of, and you may ask us to correct, the information we hold about you. You may also request the removal of any information that you believe is inaccurate or otherwise. Removal of information may result in our not being able to provide you with the benefits of ICCA or Young ICCA membership or ICCA’s e-newsletters, or a copy of the Congress Book following a Congress. If you would like to contact us regarding the above, please email us at membership@arbitration-icca.org.

Changes to the Policy:

We reserve the right in our sole discretion to modify, amend or update this Policy in any way, at any time. Any changes will become effective upon notice of the changes, which may include posting the notice of such changes on the Websites, and the effective date will be indicated at the top of this page. We encourage you to refer to this Policy periodically to learn about updates to our privacy practices.

Contact us:

For questions regarding this Policy, please contact us at: membership@arbitration-icca.org.